Please read these Terms & Conditions carefully as these conditions incorporate the basis on which bookings for Oaks Hotels & Resorts Limited are accepted. The Terms & Conditions below are for bookings made via the Oaks Hotels & Resorts Limited website direct. For bookings made via alternative sources please read their Terms & Conditions carefully.By using this Site you agree to be bound by these terms and conditions.
We may revise these terms and conditions from time to time by updating this posting. The revised terms will take effect when they are posted. Your use of some parts or features of the Site may be governed by additional terms and conditions. Where this is the case you will be notified accordingly of those additional terms and conditions:
- The prices are shown are per room per night for the numbers of persons and dates selected, unless otherwise indicated. Additional guests will be required to pay an extra per person per night rate of $30.00
- Children 0 -12 years occupying the same room/unit with at least one adult and using existing bedding are Free of Charge. Additional charges will apply if extra beds or linen (including rollaways, sofa beds or cots) are required.
All guests under the age of 18 must be accompanied by a parent/guardian or an individual over the age of 18. The property has the right to refuse any booking when the legal parent/guardian over 18 cannot produce current photo ID. - Quotes and reservations are subject to availability and actual pricing at the time of booking. Any verbal quote given is an estimate only of the price, which will be subject to written advice on confirmation of the reservation.
- Bookings can be made over the internet at www.oakshotelsresorts.com, www.theoaksgroup.com.au or www.theoaksgroup.co.nz
- Payment for website bookings (both Standard and Hot Deals) is required in full at the time of making your reservation.
- A confirmation email will be forwarded to your nominated email once the booking process is complete.
- The person affecting a booking shall be deemed to have accepted the booking conditions on behalf of all persons named in that booking.
- Whilst we attempt to satisfy all special requests, we are unable to provide a guarantee.
- Upon arrival at your selected property Guests must provide valid Federal or State government issued photographic identification for security purposes. In addition, the Guest must also provide a credit card in the name of the photographic ID to secure the accommodation. A Credit Card pre-authorisation is required to cover incidental items including (but not limited to): mini bar, telephone calls, breakages/damages, excessive cleaning charges above the normal level of cleaning due to the apartment being left in an unacceptable state, etc. This may also include an amount to cover a security bond / deposit for damages. The pre-authorised amount is set aside by the credit card company for a period of up to 10 working days (release times may vary, please check with the issuing financial institution). The pre-authorisation will affect your available funds balance or spending limit. For more information on this practice we suggest the cardholder contact their issuer. Once a pre-authorisation has been made, we cannot release, remove or lower the authorised amount, until we process the final account on departure. This is a restriction placed on us by the bank, and cannot be negotiated. Oaks Hotels & Resorts reserve the right to pre-authorise all credit cards upon arrival. Please note this process validates the presented credit card, and protects both the cardholder and merchant from increasing fraud incidents. Cash is not normally an acceptable form of bond when staying with Oaks Hotels & Resorts and a valid credit card should be presented on arrival.
- Conversion into foreign currency is given as an indication and is not binding. Only the currency confirmed during your reservation is confirmed.
- For rates allowing it, you may cancel your reservation according to the conditions for that rate. Please see at the end of this document your relevant cancellation and amendment conditions. To cancel your reservation, please contact your selected property direct.
- All full rates featured are are subject to change without notice. Prices listed are in Australian Dollars if accessing via www.theoaksgroup.com.au site and in New Zealand Dollars if accessing via www.theoaksgroup.co.nz site and are inclusive of GST where applicable.
All Oaks Hotels & Resorts Limited rates do not include transport from your home port to your destination and return, items of a personal nature, meals (unless specified), transfers and existing or proposed taxes and government charges, unless otherwise indicated. - In the event of a situation whereby Oaks Hotels & Resorts Limited cannot provide accommodation as previously confirmed, for whatever reason, Oaks Hotels & Resorts Limited will undertake to relocate guests into an alternative Oaks Hotels & Resorts Limited property of equal or better grading at no expense to the guest. Should there not be a property of equal or better grading in the vicinity of the original booking, it may be required to provide guests with a property of a lesser grading. If this is the case, any reduction in costs will be refunded to the guest.
The alternatives offered are at the Oaks Hotels & Resorts Limited discretion. Should the guest wish to choose a property of a standard other than offered under this condition, then the guest will be required to pay any difference. - Whilst the utmost care is taken to ensure that the description of facilities and services of Oaks Hotels & Resorts Limited is accurate, these are continually being changed, upgraded and on occasion taken out of service. If any feature/facility is essential for the guest in choosing a particular property, it is advisable that the guest checks with that property at the time of booking.
Oaks Hotels & Resorts Limited cannot be held liable for omissions or errors whether temporary or permanent of a property’s facilities and services.
Property room photos may not be specific to actual room allocated. Photos are indicative only. Destination images on Oaks Website may not represent the views offered from our locations.
Accommodation facilities listed may not apply to all room types.
Map images and proximity information are for general information and may not necessarily reflect actual routings, locations or services provided.
Many of the destination shots featured on this website have been supplied by Tourism Authorities. - Check in and check out time is determined by each Oaks Hotels & Resorts Limited property. Please check these times prior to making your reservation or prior to your arrival.
There will be no refund for early check out. A late check out fee may apply if the property is not vacated prior to this time.
If late checkout is required please contact your nominated property for applicable rates. - Oaks Hotels & Resorts Limited strongly recommends you purchase Comprehensive Travel Insurance. We suggest that the policy include, but not limited to, the following coverage – loss of payment through cancellation, loss or damage to personal baggage, loss of money and medical expenses.
- Oaks Hotels & Resorts Limited can sometimes include third party products in special packages. As an agent on behalf of this product or service Oaks Hotels & Resorts Limited shall not be liable under any circumstances for any failure by those service providers to fulfil such travel arrangements nor for any error, alteration or change of any kind made by those service providers following the acceptance of the booking by them. All coupons, vouchers, receipts and tickets are issued subject to the terms and conditions specified by those service providers.
Oaks Hotels & Resorts Limited both for itself and on the behalf of their employees or agents do not accept any responsibility for any act, omission, default or neglect of themselves, their employees or agents for injury, damage, or loss to persons or goods whatsoever or however the same may be caused and they do not warrant and are in no way responsible for the accuracy of any information given in statement made by their service providers in terms of travel arrangements. By utilising the travel services provided by Oaks Hotels & Resorts Limited, you agree that:
Oaks Hotels & Resorts Limited shall not be liable for the wilful or negligent acts and/or omissions of such carriers and/or service providers. Oaks Hotels & Resorts Limited will not be liable for any accident, injury, delay, property damage or personal loss to you or those travelling with you in connection with any accommodation, transportation, or other travel services resulting directly or indirectly from any occurrences or conditions beyond its control, including but not limited to acts of terrorism, act of God, defects in vehicles, war, strikes, theft, delay, cancellation, civil disorder, disaster, Government regulations or changes in itinerary or schedule.
Please note that all travel documents, observance of laws and regulations of various Governments are your responsibility. - Cancellation and Amendment Conditions for ‘Standard’ Website Bookings
For any bookings made through this section, that is, bookings made more than 28 days prior to arrival, please note that the following cancellation conditions apply.
If cancelling within 28 days of arrival, the first nights accommodation will be forfeited by the guest.
If cancelling more than 28 days prior to arrival, no cancellation fee will apply.
Notwithstanding the above, additional conditions are as follows:
Peak Season Bookings
If cancelling within 7 days of arrival, 50% of the total booking cost will forfeited by the guest, otherwise the above applies.
Note: Some conditions may vary slightly between properties. - If you have purchased a “Flexi Rate” – Cancellations or changes to bookings for this room must be made at least 48 hours prior to the check in date and time or you will be charged the full amount of the first changed or cancelled night.
- Cancellation and Amendment Conditions for ‘Hot Deals’ / ‘Last Minute’ bookings and any bookings made less that 29 days from arrival.
For any bookings made through this section, that is, bookings made within 28 day of arrival, please note there are no cancellations or refunds permitted. - If you have chosen to stay at an “IStay” property, you will receive the best available unserviced rate.
- You will have the choice of cleaning service options, at an additional cost upon check in at your Hotel.
- If your length of stay is for more than 7 nights you will receive a complimentary full cleaning service in the middle of your stay.
- Guests staying 8-12 days you will receive this service in the middle of your stay.
- If you are staying more than 12 days you will receive this service every 7 days.
Amenities included in iStay properties: Tea/Coffee Starter Pack, Bath Towels, Bath Mat, Soap, as well as Kitchen consumables (Tea Towel, Cleaning Cloth, Dishwashing Liquid and Powder). Amenities not included in iStay properties: Hand Towel, Face Washer, Shampoo/Conditioner/Body Lotion, Laundry Powder, Scourer and Tissues.